How many separate IT systems are used in your company? How many places does every employee have to register every day? A central portal like Microsoft SharePoint – instead of a multitude of applications – creates an overview and simplifies daily collaboration in the company. We advise you on your business processes in which such a portal makes your and your employees’ daily work easier and faster, and we support you with the introduction of SharePoint and the development of corresponding applications. In this blog post, we have tried to provide you with every small piece of basic non-technical information that you may generally want to learn about SharePoint. So let’s begin.
SharePoint is a mobile and intelligent intranet that enables you to share, manage, share, stimulate teamwork, find information quickly and work effectively together in your company. SharePoint is typically used as the central platform for company-wide administration of intranet, extranet and internet applications.
With SharePoint you can quickly share and manage content, know-how and applications. Information can be found quickly using a keyword. This increases the productivity and quality of collaboration in project teams and departments. Information can be found easily and collaboration can be improved. Microsoft SharePoint noticeably increases the productivity and quality of collaboration between project teams and departments!
With Microsoft SharePoint development you can also create team websites with ease. Each website can be adapted to the individual characteristics and requirements of the individual teams. Work with maximum flexibility using a PC, Mac or mobile device. Inform your employees quickly and easily. This can be done, for example, via personalized news on the SharePoint homepage. Microsoft SharePoint is provided from the cloud (SharePoint Online) or On-Premise (SharePoint Server).
Today, 90% of the internal information exchange takes place via email. Facts and data are often lost because the daily flood of mail is difficult to organize and search through – which also takes time. In addition, the number of documents to be managed is growing steadily. New media are becoming increasingly important in project work. You have to be able to access calculations, presentations, reports, wikis, blogs, texts, contracts and many other important documents at any time.
SharePoint brings together typical documents such as Excel files, emails and other file types on a clear collaboration platform that everyone involved can access. Thanks to SharePoint document management, you can concentrate entirely on your collaboration – instead of searching for files.
Thanks to SharePoint Portal solution with its integrated (full-text) search, you and your employees can call up data and information of any kind quickly and easily. All files can be assigned keywords that simplify targeted access.
SharePoint makes it easy to work with a better overview:
You and your employees share information inside and outside your organization with just a few clicks. You share documents with others and thus ensure sustainable knowledge transfer. Colleagues stay in touch with each other via smartphones or tablets and also work together on documents on their mobile devices. With functions like in a social network, team members can send ideas to each other, find answers or see together what the other is working on.
Keep an eye on all your tasks. Set up a team collaborative document workspace with just a few clicks, before you bring together meeting notes, email messages, or workgroup documents in one place. Sync documents to your desktop so you can access them offline. With the SharePoint meeting system , for example , you can conduct your meetings in a planned and systematic manner.
Employees everywhere in the company get in touch with each other and find out about their colleagues’ specialties and knowledge, completed projects or documents on which they have worked. So everyone can benefit from each other’s knowledge. Take advantage of the extensive possibilities of SharePoint collaboration, create fantastic interactive graphics and evaluations and show them to the desired addressee in the SharePoint portal. Target specific content by narrowing down the SharePoint search accordingly. Everyone can be recommended people and documents that can be interesting and relevant for their own work.
Expand your SharePoint development with individual apps or products from other software companies as you wish. Create dynamic intranet, extranet and internet pages with effective tools and flexible controls. In addition, SharePoint offers you and your employees the opportunity to define workflows and other processes. For example, approval processes can be defined and then always processed and documented in the agreed form.
Lower your infrastructure costs and expand collaboration opportunities by running SharePoint in the Office 365 cloud. New functions such as archiving, eDiscovery and case management are available in Microsoft Office 365 as well as the Microsoft programs Exchange or Lync.
How many separate IT systems are used in your company? How many places does every employee have to register every day? A central portal like Microsoft SharePoint – instead of a multitude of applications – creates an overview and simplifies daily collaboration in the company. We advise you in your considerations, in which business processes such a portal makes your and your employees’ daily work more efficient, easier and faster, and we support you with the introduction of SharePoint and the development of corresponding applications.
|Microsoft SharePoint Server (on-premise)||Microsoft SharePoint Online (Office 365)|
|Connection Of External Users||Infrastructure on your side required||Already included|
|Backup||You need to make backups||Backup and redundancy ensured by Microsoft|
|Features||New tools will be available later||Ported online from Microsoft first|
|Management||Central administration and PowerShell||SharePoint admin center and PowerShell|
|Modern Collaboration Tools||You are responsible for implementation||Are intensively developed by Microsoft|
|Scaling||Detection of bottle necks and correction on your side||Scaling is done by Microsoft|
|Updates||Managed and installed by myself||Managed and installed by Microsoft|
|Availability||They ensure availability||SLA with 99.9% availability|
The locally deployed version of Microsoft SharePoint is available in the current version SharePoint Server 2019. The modern SharePoint user interface has been designed to be appealing, flexible and more powerful. Thanks to the responsive design, the user interface is displayed in an optimized, device-independent manner.
With the SharePoint Framework, you can use modern web technologies and tools in your preferred development environment, for example to create powerful apps. You also have access to various Microsoft tools via the gateway: For example, PowerApps, Flow, Forms or Azure Functions.
With the on-premise variant, the entire farm (collection of servers) remains in your hands. Your IT department carries out data storage and administration. The local variant thus enables shorter access times and bandwidth savings when using the intranet.
SharePoint Online is Microsoft’s cloud-based service that is integrated with Office 365. The online version is freely scalable between 5 to 5000 users. By providing the service, all innovations are always directly available. Updates are installed by Microsoft, so that there is no effort for your employees. Microsoft also guarantees high availability of the service (99.5%). Furthermore, Microsoft automatically creates backups of the entire SharePoint farm. You can also benefit from a simple extension: You can buy or add more apps in the Microsoft Appstore with just a click.
As with the local version, the renewed, modern and responsive SharePoint user interface is available to you. With the SharePoint Framework, you can use modern web technologies and tools in your preferred development environment, for example to create powerful apps. You also have access to various Microsoft tools via the gateway: For example, PowerApps, Flow, Forms or Azure Functions.
With SharePoint, you can save, share and edit files, data and resources practically and centrally from anywhere. Dynamic team websites also support productivity and ensure efficient collaboration.
Modern communication channels and simple sharing of resources facilitate the exchange of information in the company. Thanks to the smart intranet based on SharePoint, you can connect employees and create synergies.
Find the right experts in the company quickly and always stay up-to-date. Thanks to intelligent search, SharePoint quickly delivers relevant information and makes it easier to find websites, files and contacts – and always remains compliant.
From simple messages to complex business processes – with SharePoint lists, libraries and the Microsoft PowerApps you work in a productive environment. Digital processes, smart forms and individual workflows simplify daily work and automate routine tasks.