With the changing business trends, online business has become very popular. People are opting for online business with the increasing number of people relying on internet. Before we discuss it further let’s understand content management system in brief. As the name suggests. it is the software that helps you۔
However. just because you have a system that resembles ECM in place does not mean that it is the right one for your company. or that it is working in a way that contributes to the productivity of your organization. Often, content management systems are not enforced, or managed correctly, due to a lack of content-related knowledge in the organization. but with every Sharepoint version. you can find enhanced features and capabilities that can help in easier management of content. Read on and find out how SharePoint can aid in business content management.
Not knowing how to correctly handle content is a common problem within many, if not most organizations. Poor authoring can lead to miscommunication and misinformation, which can have drastic consequences if it falls into the wrong hands. Similarly, disorganization can create chaos and delay delivery. All of this equates to mismanagement. so correct ECM is essential.
Thankfully, there are Sharepoint ECM solutions out there to help you put a system in place that will ensure your content and everything related to it is managed and produced at the highest level possible. As promising as SharePoint’s features are, there are still ways on maximizing its full potential as becoming the complete information control platform that your organization needs. SharePoint being one of the most reliable central repositories in the market, when combined with a reliable tracking system. makes a good retention software and offers a greater advantage to organization in terms of content
In this article, we’re going to provide you with 5 Sharepoint content management best practices you can use toward improving the enterprise content management of your company. We would also take a look at few Sharepoint cms pros and cons.
SHAREPOINT CONTENT MANAGEMENT BEST PRACTICES
This means getting your content into the system. For SharePoint. there are a number of ways you can do
this: import and export options with Microsoft Excel gets your data from one platform to the other. and
those proficient in .NET can write a program to import data into existing lists using the SharePoint object model.
Use Content Types For Dynamic Meta Tagging
Go one step further and take advantage of Content Type functionality. It allows you to set dynamic
properties/meta tags depending on the document you upload (i.e. if you are uploading Meeting Minutes
from last project meeting – you might want to tag them differently comparing to. say. PowerPoint
presentation you received from last week’s vendor presentation.
Preserving content refers to the long-term care of information in SharePoint. By archiving content, you’re essentially “hiding” your content from users, so you’re able to protect it for however long you wish. It can be accessed at a later date if it is needed. Authoring Content at all levels should be correctly authored. It is essential that content that is put out by your organization is clear and easy to understand. no matter how technical or advanced the topic is. This applies to everything from brochures to websites. policies and procedures.
As part of enterprise content management. content can be authored in a professional and concise manner. as well as include everything that needs to be conveyed. This is not as simple as it sounds and
requires a certain amount of skill that may not be currently found in your organization. To solve this problem, you can hire an outside company to author your content. This type of organization will have
content specialists who can create clear and effective content on any number of topics.
Another aspect to effective enterprise content management is collaboration. Use an enterprise content management consultant to set up technology in your business, such as SharePoint and other applications.that will assist in organizing and creating content. Doing this will help to keep your enterprise content management system organized. through collaborative communication. and avoid information getting lost through using various different channels.
SHAREPOINT CMS PROS AND CONS
Unlike other content management. Sharepoint isn’t just a piece of software that is designed to create websites: its main role lies in document and project management. After all. that is what a content
management system really does (just a way of publishing different documents).So, does this imply that Sharepoint is good CMS for your next business website?
Well. the answer varies. That is because there are a few areas where Sharepoint doesn’t really measures up to other CMSincertain areas. and it does in other areas. Here are few Sharepoint cms pros and cons
• It is great for managing all form of documents
• The Microsoft office integration is superb
• Broadcast message all across. This is a great way to broadcast your company’s message or information
to the customers instantly.
• Security options are much better
• Customized Workflow Limitations
• It requires extra training
• It can’t be deployed in a small environment
In conclusion. SharePoint offers business many capabilities that can improve productivity. create a more unified workforce and increase the bottom line. However, before you begin using SharePoint. It is best to hire SharePoint developer who can provide you with the most the program has to offer.